Academic Programs Coordinator

    Institution Info
    The University of Melbourne
    The University of Melbourne, Parkville, Vic, Australia
    Phone: 03 9035 5511
    Web Site:

    Institution Profile

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Parkville,Hospital based, Vic 


Administration, Medicine and Health

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Job Description:

Job no: 0037822
Location: Parkville
Role type:
Full time/Continuing
Faculty of Medicine, Dentistry and Health Sciences
Department/School: Melbourne Dental School
Level 6 – $87,007 – $94,181 p.a. plus 17% super

Founded in 1853, the University of Melbourne is Australia’s #1 university and is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

About the Melbourne Dental School
The Melbourne Dental School offers undergraduate and graduate degrees in oral health and dentistry, as well as clinical specialist postgraduate training and an extensive suite of Continuing Professional Development programs. Clinical teaching occurs in the Royal Melbourne Dental Hospital, the Melbourne Dental Clinic, and a wide range of community health providers. The major research activities of the school are conducted via three Divisions and four major research groups, which range translational biomedical science to clinical studies, pedagogical research.

About the Role
The Academic Programs Coordinator is a member of the Academic Programs Team in the Melbourne Dental School. The team works collaboratively to deliver a range of administrative support functions to academic staff and students across the School. Under broad direction of the Senior Academic Programs Coordinator, the position coordinates end-to-end administration of all entry-to-practice coursework programs.

In a typical week at work, you may:

  • Coordinate the entry-to-practice program administration for components of the student lifecycle: orientation, enrolments, timetabling, LMS support, assessment, results, progression, special examinations and completions.
  • Coordinate interviews for student selection.
  • Provide advice to staff and students on student and program related policies and procedures and student administration processes and timelines.

About You
You are committed to providing excellent customer service through your strong work ethic. Your high level interpersonal, written and verbal communication skills including a strong customer service ethic, the ability to provide advice and support to a range of stakeholders at all levels.

Ideally, you will further have:

  • An undergraduate degree with subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training.
  • Demonstrated experience in an administrative role that required coordination of a range of complex functions and provision of advice about policies and procedures.
  • Demonstrated ability to facilitate and manage working relationships with internal and external stakeholders.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

  • Flexible working arrangements and generous personal, parental and cultural leave
  • Competitive remuneration, 17% super, salary packaging and leave loading
  • Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
  • Discounts on a wide range of products and services including Myki cards and Qantas Club
  • Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, please visit

Be Yourself
At UoM, we value the unique backgrounds, experiences and contributions that each person brings to our community, and we encourage and celebrate diversity. Indigenous Australians, those identifying as LGBTQIA+, females, people of all ages, with disabilities or culturally diverse backgrounds are encouraged to apply for our roles. Our aim is to create a workforce that reflects the community in which we live.

Join Us!

If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria^ (found in the Position Description) for the role.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to

Should you require any reasonable adjustments with the recruitment process, please contact the Talent Acquisition team at [email protected].

Due to the impacts of COVID-19, we are currently prioritising applications with current valid working rights in Australia and candidates who are not affected by travel restrictions. Please see the latest updates to Australia's immigration and border arrangements:

Position description: Download File 0037822_Academic Programs Coordinator PD.pdf

Applications close: DAY Month 2022 11:55 PM AUS Eastern Standard Time



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