Graduate Research Team Coordinator

    Institution Info
    The University of Melbourne
    The University of Melbourne, Parkville, Vic, Australia
    Phone: 03 9035 5511
    Web Site:

    Institution Profile

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Parkville, Vic 


Administration, Medicine and Health

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Job Description:

Job no: 0030488
Location: Parkville
Role type:
Full time; Continuing
Faculty of Medicine, Dentistry and Health Sciences
Department/School: Learning and Teaching Unit
UOM 6 – $87,007 - $94,181 p.a. plus 17% super

Founded in 1853, the University of Melbourne is Australia’s #1 university and is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

About the Faculty of Medicine, Dentistry and Health Sciences

The Faculty of Medicine, Dentistry & Health Sciences has an enviable research record and is the University of Melbourne’s largest faculty in terms of management of financial resources, employment of academic and professional staff, teaching of undergraduate and postgraduate (including research higher degree) students and the conduct of basic and applied research. The Faculty’s annual revenue is $628m with approximately 55% of this income related to research activities.

About the Role

The Graduate Research Team Coordinator will lead a team of four graduate research officers in the provision of accurate and detailed information and advice in relation to admissions, scholarships and current candidature. They will also lead the team to administer the faculty’s graduate research course and scholarship applications as well as the faculty-level assessment of current candidature variations and milestone management

In a typical week at work, you may:

  • Deliver expert service and advice to stakeholders of the Learning and Teaching Unit (including but not limited to University Services, MDHS Graduate Schools and Departments, academic staff, prospective and current students) within agreed service standards, referral protocols and a framework of excellence in customer service
  • Effectively motivate, coach and manage staff to achieve goals. Provide clear performance expectations, regular feedback and document performance outcomes, ensuring poor performance is addressed and high performance nurtured and rewarded.
  • Administer the faculty’s graduate research course and scholarship applications including scholarship scoring, assessment of applications against selection criteria, and provide support to the Associate Dean (Graduate Research) in regard to the timely management of faculty approval processes.

About You

You are a team leader with the ability to influence and forge working relationships with internal and external stakeholders. You have outstanding interpersonal and verbal communication skills with the ability to relate effectively with a range of people across all levels of the organisation.

Ideally, you will further have:

  • A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administrative fields; or an equivalent combination of relevant experience and/or education/training.
  • Demonstrated ability to work independently and as part of a team.
  • Demonstrated problem solving/analytics skills with the ability to deliver creative solutions. Highly developed skills in time management, setting priorities, planning and organising own work and that of others in order to meet deadlines.

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

Benefits of Working with Us

In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

  • Flexible working arrangements and generous personal, parental and cultural leave
  • Competitive remuneration, 17% super, salary packaging and leave loading
  • Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
  • Discounts on a wide range of products and services including Myki cards and Qantas Club
  • Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, please visit

Be Yourself

At UoM, we value the unique backgrounds, experiences and contributions that each person brings to our community, and we encourage and celebrate diversity. Indigenous Australians, those identifying as LGBTQIA+, females, people of all ages with disabilities and culturally diverse backgrounds are encouraged to apply for our roles. Our aim is to create a workforce that reflects the community in which we live.

Join Us!

If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria^ (found in the Position Description) for the role.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to

Should you require any reasonable adjustments with the recruitment process, please contact the Talent Acquisition team at [email protected].



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