Program Administration Officer - Research & Higher Education, AMSI

    Institution Info
    The University of Melbourne
    The University of Melbourne, Parkville, Vic, Australia
    Phone: 03 9035 5511
    Web Site:

    Institution Profile

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Parkville, Vic 


Academic - Research Only, Administration, Science

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Employment Type:

Fixed Term

Job Description:

Job no: 0041206
Location: Parkville
Role type:
Full time; Fixed term until May 2023
Faculty: Faculty of Science

Department/School: Australian Mathematical Sciences Institute
UOM 5 – $75,011 – $86,158 p.a. plus 17% super

Founded in 1853, the University of Melbourne is Australia’s #1 university and is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

About the Australian Mathematical Sciences Institute (AMSI)
AMSI is the collaborative enterprise of Australia’s mathematical sciences. It exists to give independence to our disciplines and provide infrastructure so that we can take initiatives on the national and international stage. AMSI operates within the following activities: research and higher education; school education, engagement with industry and commerce and advocacy. AMSI has worked in partnership with some of Australia’s most prominent corporations and organisations to deliver its programs.

AMSI is located at the University of Melbourne and is a departmental unit in the Faculty of Science. It is situated at Building 161 on the university’s main campus in Parkville.

About the Role
The Program Administrative Officer will work within the Research and Higher Education team at the Australian Mathematical Sciences Institute. AMSI represents the mathematical sciences nationwide and plays a significant and influential role advocating for the strengthening of mathematical sciences in Australia.

The Program Administrative Officer works under the general direction of the Program Manager to provide a range of professional services to support the successful delivery of the AMSI Research and Higher Education Program.

The position provides pivotal administrative support for the Research and Higher Education events and activities. This includes event operations, communications and social media management, maintenance of project records and websites, data gathering and reporting, meeting minutes, processing applications, together with a range of office support tasks.

In a typical week at work, you may:

  • Under the direction of the Program Manager provide administrative support for all Research and Higher Education activities and events
  • Prepare social media posts promoting AMSI’s Research & Higher Education program according to schedule and source content
  • Maintain and update the AMSI Research & Higher Education websites on the Wordpress Platform

About You
You are self-motivated and flexible in your approach to work, able to utilise excellent time management and organisation skills to juggle competing deadlines, ensuring all work is completed on time and to a high standard. Your strong interpersonal skills allow you to liaise with a wide range of stakeholders, both from within and outside of the University. Your communication skills enable you to draft effective messages, suitable for a range of mediums and range of audiences. You have solid computer literacy with a strong foundation, and able to learn new systems quickly and become proficient with ease.

Ideally, you will further have:

  • A relevant degree and/or equivalent combination of relevant experience and/or education/training
  • Demonstrated high level of administration skills with a high level of attention to detail and accuracy
  • Demonstrated experience in project and/or event planning

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

  • Flexible working arrangements and generous personal, parental and cultural leave
  • Competitive remuneration, 17% super, salary packaging and leave loading
  • Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
  • Discounts on a wide range of products and services including Myki cards and Qantas Club
  • Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, please visit

Be Yourself
At UoM, we value the unique backgrounds, experiences and contributions that each person brings to our community, and we encourage and celebrate diversity. Indigenous Australians, those identifying as LGBTQIA+, females, people of all ages, with disabilities or culturally diverse backgrounds are encouraged to apply for our roles. Our aim is to create a workforce that reflects the community in which we live.

Join Us!

If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria^ (found in the Position Description) for the role.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to

Should you require any reasonable adjustments with the recruitment process, please contact the Talent Acquisition team at [email protected].

Due to the impacts of COVID-19, we are currently prioritising applications with current valid working rights in Australia and candidates who are not affected by travel restrictions. Please see the latest updates to Australia's immigration and border arrangements:



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